Visitor Management –

Reliable and Convenient

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Numerous groups of people can be received and managed using visitor management. These include new guests, regular visitors, returning suppliers and project staff. From any point within the company, including the secretary’s office, workstation, reception area, gate and lobby, or via the Internet, you can assign visitors to the respective contact person within your company, create visitor cards and specify the areas your visitors are allowed to access.

 

Due to a preregistration process by the host, you can also reduce the amount of staff required at the main entrance and reception area. Visitor groups or individual visitors, day visitors or visitors for several days can be registered conveniently via a customised dialogue.

 

The “Reception” security software used to manage visitors makes it possible to assign access rights for offline and online solutions directly to guests. Its versatile functional features include manual or fully automated:

 

  • registration and deregistration;
  • creation of passage permits and visitor cards;
  • privacy policy;
  • visitor and security briefing;
  • blacklists;
  • fast deregistration;
  • accompanying follow-up booking;
  • archiving of visitor data.
 

With the help of the optimally adapted work processes, you save valuable working time and make sure that your guests have a pleasant stay.

 

Employees invite their visitors via Outlook or with the “Invitation” application in Self Service

Employees can easily arrange appointments with their visitors: with a specially designed Outlook add-in or the “Invitation” application in Self Service, employees and their guests can exchange all necessary information, such as the appointment, including any visit information and directions, even before the visit. In this way, all relevant information is communicated in advance and all participants – guests, employees and receptionists – benefit from the short registration process.

 

Self-registration at the tablet

There is a convenient solution to keep administration efforts at reception as low as possible. With the “Self-Registration Basic” software extension, visitors can independently register at a separate self-registration kiosk or tablet in the lobby with their first and last name, company and contact person. At the same time, the visitor is provided with information about legal and internal company regulations (privacy policy and safety briefing). At the same time, the system automatically creates a preregistration for the receptionist.

 

Self-registration “kiosk” at the side entrance

At side entrances or in areas without receptionists, the “Self-Registration Pro” application can further increase cost efficiency. Visitors can, therefore, register and deregister independently at a self-registration kiosk or tablet in the reception area or lobby. The visitor data is automatically processed in the system. Registration at reception is no longer necessary. Therefore, unattended side entrances or remote locations are successfully integrated into visitor processing.  

 

Electronic guest book in the lobby

Data protection is the primary objective. This also applies to the visitor guest book in your reception area. In order to operate in accordance with data protection regulations, digitalising visitor processing is particularly recommended. In this way, you can ensure that your visiting guests’ data is not publicly accessible and that no hard copy of a guest book is necessary. You can immediately provide your visitors with an electronic guest book using the “Self-Registration Pro” application. This eliminates administration efforts at your reception and your guests are managed in accordance with the EU’s General Data Protection Regulation (GDPR).

 

 




Contact

Interflex Datensysteme GmbH
Zettachring 16
70567 Stuttgart
+49 711 1322 - 0
email: interflex.info@allegion.com

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